The Hamilton County Election Commission's

Public Comment Policy

In accordance with Tenn. Code Ann. § 8-44-112, the Election Commissioners adopt the following Public Comment Policy for the Hamilton County Election Commission ("Election Commission").

This Policy is available for inspection and duplication in the office of the Coordinator for the Election Commission and it is posted online at elect.hamiltontn.gov. This Policy may be changed by the Election Commission at any time.

Policy Guidelines

1. For each public meeting, the Election Commission will reserve a period for public comment to provide the public with the opportunity to comment on matters that are germane to the items on the agenda for the meeting, and on any matter that is germane to the jurisdiction of the Election Commission, regardless of whether such matter is an item on the agenda for the meeting.
2. The Election Commission will utilize a physical sign-up sheet, which will be made available before the meeting begins, for any person who wants to comment. Before the start of each meeting, each speaker who wishes to comment must complete the sign-up sheet. The sign-up sheet will require each person who wishes to comment during the meeting to provide the following information: the speaker's name, address, the group or organization that the speaker is representing, if any, the agenda item or matter germane to the jurisdiction of the Election Commission that the speaker wishes to address, and whether the speaker is for or against the matter, if applicable. An example of the form sign-up sheet is attached.
3. Each speaker will have up to two minutes within which to comment on a specified agenda item or matter germane to the jurisdiction of the Election Commission. If a group or organization is present to speak, they may elect only one individual to speak on behalf of the organization concerning each agenda item or matter. The total number of speakers that will be permitted to comment during the period shall not exceed four speakers per agenda item or matter – two in favor and two in opposition.
4. Each notice of public meeting will reference this Policy and will indicate that any individual interested in providing comment shall sign-in before the start of the meeting.
5. The Chairman may allow additional time for comments or permit additional speakers, if time permits or as otherwise may be required, in the Chairman's sole discretion.

⚖️ Compliance with Applicable Laws and Regulations

This Policy shall be interpreted and applied so that the Election Commission acts in compliance with all applicable laws and regulations.